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Administrative Handbook
Updated 4/19/2013 Download
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Dedicated to our mission and recognizing the special pastoral administrative roles we fulfill in service to the people of God, the lay employees, priests and religious commit themselves to live and reflect core values that emanate from and further that mission. These values are: Service to others-Christian dignity and respect-Commitment to community-Collaboration in ministry. Our service is rooted in the Gospel model of servant leadership.

Contact Information

Roman Catholic Archdiocese of Los Angeles
3424 Wilshire Blvd.
Los Angeles, CA 90010-2202
(213) 637-7403
eReferencedesk@la-archdiocese.org
Expand All
I: History of the Catholic Schools in the Archdiocese of Los Angeles
Table of Contents
1: Overview
Resources
II: Department of Catholic Schools
Table of Contents
1: Overview Expand
1.1: Teaching Role of the Archbishop and Archdiocese
1.2: Mission Statement of the Department of Catholic Schools
1.3: Services Provided by the Department of Catholic Schools
1.4: Goals of the Department of Catholic Schools
1.5: General Responsibilities for All Catholic Schools in the Archdiocese
1.6: Marketing and Public Relations Responsibilities
1.7: Relationship to Government Funded Programs
2: Elementary Schools Expand
2.1: Responsibilities of Department of Catholic Schools for Parish Elementary Schools
2.2: Department of Catholic Schools, Elementary Schools—Senior Positions and Responsibilities
2.3: Elementary School Advisory Committee (ESAC)
3: Secondary Schools Expand
3.1: Responsibilities of the Department of Catholic Schools for Archdiocesan and Parish Secondary Schools
3.2: Secondary School Marketing, Public Relations and Development
3.3: Department of Catholic Schools, Secondary Schools Senior Positions and Responsibilities
3.4: The Secondary Principals’ Advisory Council (SPAC)
Resources
III: School Governance and Administration
Table of Contents
1: General Expand
1.1: The Relationship of the Department of Catholic Schools to Religious Institutes and Private Schools
1.2: Private Catholic Schools in the Los Angeles Archdiocese
1.3: Accreditation of Secondary Schools
1.4: Implementation of USCCB Charter for Protection of Children and Young People
1.5: School Reorganization, Substantive Change and School Closure
1.6: Communication with the Media
1.7: Access to Federal and State Programs
2: Administrative Structure of Elementary Schools Expand
2.1: The Pastor
2.2: The Elementary Principal
2.3: The Elementary Vice Principal
2.4: Consultative School Councils
2.5: Parent Organizations
3: Relationship of Department of Catholic Schools to Secondary Schools Expand
3.1: Administration and Philosophy of Secondary Schools in the Archdiocese
3.2: Goals and Expected Schoolwide Learning Results
3.3: Administrative Structure of Archdiocesan and Parish Secondary Schools
3.4: Evaluative Council
3.5: Secondary Schools Advisory Boards/committees
Resources
IV: Catholic Identity and Religious Instruction
Table of Contents
1: Introduction Expand
1.1: Catholic School Communities - Where Faith and Knowledge Meet
1.2: Synod Initiatives and Other Context
1.3: Schools As Communities Of Evangelization And Catechesis
1.4: Forms of Evangelization
1.5: Catechetical Instruction (Message)
1.6: Liturgical Celebrations (Worship)
1.7: Foundational Liturgical Documents
1.8: Campus Ministry (Community)
1.9: Christian Service (Community, Service)
1.10: Retreat Program (Message, Worship, Community)
1.11: Act Of Consecration And Entrustment
2: Religious Formation Of High School Faculty Expand
2.1: Faculty Responsibility For Religious Formation And Instruction
2.2: School’s Responsibility For Faculty Formation And Instruction
3: Ongoing Formation Of High School Religion Teachers Expand
3.4: Process Of Certification
3.1: Religion Teacher’s Responsibility For Religious Instruction
3.2: Hiring Requirements
3.3: Special Considerations
3.5: Process Of Recertification
4: High School Job Description Guidelines Expand
4.1: Campus Minister
4.2: High School Priest Chaplain
4.3: Religion Department Chairperson
4.4: Christian Service Program Moderator
4.5: DCS Religious Education Advisory Committee
5: Religion Curriculum Policy Expand
5.1: Canonical Authority of the Diocesan Bishop
5.2: Program Studies
5.3: Textbooks and Content of Instruction
5.4: Credit and Assessment
5.5: Foundational Catechetical Documents
6: Human Sexuality Guidelines Expand
6.1: Human Sexuality Formation
6.2: Chastity
6.3: Same Sex Attraction
6.4: Pornography
6.5: Foundational Documents On Human Sexuality
7: Fidelity To Church Teaching Expand
7.1: School Personnel As Role Models And Witnesses To Faith
7.2: Assemblies And Guest Speakers
7.3: Student Publications
7.4: Controversial Issues
7.5: Sunday Activities
8: Archdiocesan Christian Service Awards Expand
8.1: Value Of Recognizing Christian Service
8.2: Criteria For Christian Service Awards
8.3: Nominations Of Teachers For Christian Service Recognition
Resources
V: Personnel
Table of Contents
1: General Employment Policies Expand
1.1: Scope of Chapter
1.2: Applicable Terms
1.3: Core Values
1.4: Equal Employment Opportunity
1.5: Zero Tolerance
1.6: Bonding
1.7: Breastfeeding
1.8: Conflict of Interest
1.9: Copyright
1.10: Employment of Relatives
1.11: Electronic Communications/Acceptable Use
1.12: Fair Treatment/Grievance Process
1.13: Injury on the Job
1.14: News Media Contacts
1.15: No Smoking
1.16: Non-solicitation and Distribution
1.17: Personal Appearance
1.18: Personal Telephone Calls
1.19: Personal Visitors
1.20: Prohibition of Discrimination and Harassment in the Workplace
1.21: References/Verification of Employment
1.22: Subpoena of Employee or Employee Records
1.23: Substance Abuse
1.24: Work for Hire
2: General Employment Practices Expand
2.1: Job Posting
2.2: Newly Hired Employee Reporting Requirement
2.3: Employment Eligibility Verification Form (i-9)
2.4: Employment of Minors
2.5: Fingerprinting and Background Checks
2.6: Visas
2.7: Volunteers
2.7.a: Volunteers - Frequently Asked Questions
3: Safe Environment Expand
3.1: Reporting Allegations of Sexual Abuse of Minors to Public Authorities
3.2: Interview of Students by Law Enforcement of Child Protective Agencies
3.3: If an Alleged Perpetrator Is an Employee of the Archdiocese
3.4: Guidelines for Adults Interacting with Minors
3.5: Safe Environment Training
4: Compensation Expand
4.1: Compensation Structure
4.2: Staff Categories
4.3: Categories for Compensation
4.4: Garnishments
4.5: Business Expense Reimbursements
4.6: Pay Advances
4.7: Pay Check Procedures
4.8: Pay Periods and Time Sheets
4.9: Payroll Deductions
4.10: Payroll Records Preservation
4.11: Payroll Records Retention
5: Employee Benefits Expand
5.1: Categories for Benefit Eligibility
5.2: Employee Assistance Programs
5.3: Cobra: Right to Continuation of Insurance
5.4: Credit Union
5.5: Health Care Benefits
5.6: Parking
5.7: Retirement
5.8: Social Security
5.9: Unemployment and Long and Short-term Disability Insurance
5.10: Voluntary Life and Accidental Death & Dismemberment Insurance
5.11: Workers’ Compensation
6: Time off Expand
6.1: Bereavement Leave
6.2: Civic Duties
6.3: Drug and Alcohol Rehabilitation
6.4: Family and Medical Leave
6.5: Military Family Leave
6.6: Military Service Leave
6.7: Parental Unpaid Time Off to Handle School Matters
6.8: Personal Leave
6.9: Victims of Domestic Violence
6.10: Workers’ Compensation Leave
7: Counseling and Discipline Expand
7.1: Informal Counseling (Verbal)
7.2: Formal Counseling (Written)
7.3: Administrative Leave/Investigative Suspension
7.4: Documentation
7.5: Grievance Procedure
8: Evaluation and Changes in Employment Status Expand
8.1: Evaluation
8.2: Pay Increases
8.3: Promotions
8.4: Transfers
8.5: Termination
8.6: No Longer Interested Notification to DOJ
8.7: Final Paycheck
8.8: Termination of Benefits
8.9: Involuntary Terminations
8.10: Termination of Religious Staff
8.11: Reduction in Workforce
9: Records, Required Posters and Handbooks Expand
9.1: Recruitment, Hiring and Job Placement Records
9.2: Payroll Records
9.3: Employment Eligibility Forms (i-9)
9.4: Child Labor Certificates and Notices
9.5: Employee Personnel Files
9.6: Clergy and Religious Personnel File
9.7: Staff Health/Medical Records
9.8: Grievance, Investigation Records
9.9: Employee Benefits Information
9.10: Personnel File Review
9.11: Required Workplace Posters
9.12: Handbooks
10: General Policies for Schools Expand
10.1: Character Qualifications
10.2: Core Values for Teachers
10.3: Membership in the Community of Faith
10.4: Growth of Faculty
10.5: Recruitment and Hiring of Teachers
10.6: Interview of a Teacher under Contract at Another School
10.7: Faculty Employment Agreement
10.8: Wages, Salaries and Payment for Services
10.9: Payroll Year/Employment Agreement Year
10.10: Time off for School Staff
10.11: Orientation and Training
10.12: New and Beginning Teacher Orientation
10.13: Evaluation
10.14: Reduction of Staff
10.15:  Faculty Handbooks
10.16: School Stationery/Letterhead
10.17: Summer School Employment
10.18: Tuberculosis Examination Requirements
Resources
VI: School Financial Management
Table of Contents
1: Overview Expand
1.1: Financial Responsibility of Schools
1.2: Archdiocesan Services and Assistance
2: School Accounting System Expand
2.1: Fiscal Year and Accounting Objectives
2.2: Books of Accounts
2.3: The Monthly Report
2.4: Annual Report
3: School Bank Accounts Expand
3.1: Bank Account Titles and Tax I.D. Numbers
3.2: Bank Account Signatories
3.3: Bank Account Controls
3.4: Bank Statements
4: Payroll Services
5: Federal and State Reporting Expand
5.1: Wage and Employee Tax Forms
5.2: Federal Miscellaneous Income and Transmittal Forms
6: Procedures for Handling Cash and Other Payments Expand
6.1: Cash Transactions
6.2: Principles and Procedures for All Transactions
6.3: Procedures for Controlling Daily Receipts
6.4: Payments Received by Mail
6.5: Petty Cash
7: Tuition and Fees Expand
7.1: Tuition Collection
7.2: Open Tuition Accounts
7.3: Tuition Assistance Policy
7.4: Negotiated Tuition
7.5: Employee Tuition Remission
8: Credit Cards for School Purposes
9: Other Accounts and Fundraising Activities Expand
9.1: Scrip Account
9.2: Bingo Program
9.3: Casino Monte Carlo Nights and Similar Fundraisers
9.4: Raffles
9.5: School Activities and Athletic Events
9.6: School Parent Organization Account
9.7: Parent’s Club/Booster’s Club/Alumni Association Accounts
10: Contracts/agreements Expand
10.1: Authority
10.2: Approvals
11: Investment Pool and Endowment Funds Expand
11.1: The Income Pool
11.2: The Balanced Pool
11.3: Investment Pool Loans
11.4: Catholic Parish Endowment Trust Funds—Autonomous Pious Foundations
12: Tax Exempt Status of Archdiocese, and It's Schools, Parishes and Other Operations Expand
12.1: Exempt Status
12.2: Charitable Contributions
12.3: Release of Federal Tax I.D. Numbers
12.4: Endorsement of Commercial Enterprises
13: Sales and Purchase Transactions Expand
13.1: Resale of Merchandise
13.2: Sales Tax VS. Use Tax
13.3: School Sponsored Sales and Purchases
13.4: Records and Taxes
13.5: School Lunch And/or Milk Programs
14: Internal Controls
15: The Budget Expand
15.1: Development of the Budget
15.2: Implementation and Administration of the Budget
15.3: Use of Funds in Excess of the Budget
15.4: Prepaid Fees
16: Retention of Records
Resources
VII: Construction, Facilities Maintenance and Use and Real Estate
Table of Contents
1: Use of School and Parish Facilities Expand
1.1: Guidelines for Use of School and Parish Facilities
1.2: Other Considerations
1.3: Procedure
1.4: Documents
1.5: Examples of Frequently Asked Questions
2: Maintenance, Repair and Construction Expand
2.1: Written Policies
2.2: Responsibilities of the Pastor and/or Principal for Maintenance and Building Projects
2.3: Preventive Maintenance
2.4: Routine Maintenance
2.5: Pro-ration of Routine Maintenance
2.6: Maintenance Contracts and Other Service Providers
2.7: Major Plant Projects
2.8: Small Plant Projects
2.9: Volunteer Construction Work
2.10: Physical Assets
3: Other Uses and Considerations Expand
3.1: Guidelines of Lobbying and Electioneering at Parish and Archdiocesan Facilities
3.2: Bingo, Controlled Games and Raffles
3.3: Naming Archdiocesan Property
3.4: State or Federal Property
3.5: Inspection Reports
3.6: Injury, Illness and Loss Prevention Program
Resources
VIII: School Health and Safety
Table of Contents
1: The School Health and Safety Program
2: State Health and Safety Code
3: Student Accident Procedure
4: Emergency Card
5: Emergency Procedures Expand
5.1: Role of the Principal
5.2: Role of the Teacher
6: First Aid Expand
6.1: First Aid Kit
7: Air Pollution Conditions
8: Pesticides
9: Fire Drill Regulations Expand
9.1: Fire Alarm System
10: Earthquake Preparedness and Procedures
11: Security Advisory System, National Security Emergencies and Local Emergency Plans Expand
11.1: Threat Levels
11.2: National Security Emergencies
11.3: Terrorism Working Groups
12: Eye Safety
13: Art Supply Safety
14: Yard Safety
15: Animals on Campus
16: Administrative Health Handbook Expand
16.1: Examinations and Inoculations
16.2: Immunization
16.3: Immunization for First Admission to School
16.4: Health Records
16.5: Medical Appointments
16.6: Medications
16.7: Communicable Diseases
16.8: Allergies
16.9: Student Sexual Conduct and Pregnancy
Resources
IX: Property, Casualty and Workers’ Compensation Insurance
Table of Contents
1: Insurance Department
2: Program Overview
3: Lawsuits (Summons and Complaint)
4: Insurance Requirement for Service Providers
5: Automobiles
6: Workers’ Compensation Insurance
7: Student Accident Insurance
Resources
X: Electronic Communications Policy & Resource Guide
Table of Contents
1: Preface
2: Overview
3: Frequently Asked Questions Expand
3.1: General Questions
3.2: Parish Issues
3.3: Website Issues
3.4: Social Networking Sites and Electronic Communications
3.5: Funding Support for Electronic Communications
3.6: Video Conferencing
4: Statement of Policies Expand
4.1: Acceptable Use And Responsibility Policy For Electronic Communications [“Archdiocesan AUP”]
4.2: Archdiocese of Los Angeles Copyright and Video Screening Policy
4.3: Archdiocese of Los Angeles Privacy Policy
4.4: Use of Archdiocesan Video Conferencing Facilities Policy
Resources
XI: Curriculum and Instruction
Table of Contents
1: Overview
2: Curriculum and Instruction, Elementary Schools Expand
2.1: Curricular Instruction in Family Life
2.2: School Calendar
2.3: School Day
2.4: Emergency Closing of School
2.5: Faculty Inservice Days
2.6: Faculty Meetings
2.7: Weekly Time Allotments
2.8: Lesson Planning
2.9: Homework
2.10: Student Assessment
2.11: Grade Integrity and Gradebooks
2.12: Student Academic Reports, Promotion, Acceleration, Retention and Graduation
2.13: Graduation
2.14: Textbook Selection and Replacement
2.15: Controversial Issues
2.16: Safe Environment Criteria
3: Curriculum and Instruction, Secondary Schools Expand
3.1: Objectives
3.2: Instructional Program
3.3: Policies
3.4: Graduation Requirements
3.5: Safe Environment Criteria and Outcomes for Secondary Schools
3.6: School Calendar
3.7: Instructional Time
3.8: Class Size
3.9: Testing and Assessment Program
3.10: Tutoring Policy
3.11: Grade Integrity and Grade Books
3.12: Department Handbooks
3.13: Instructional Materials
3.14: Summer School
Resources
XII: Co-Curricular Programs Elementary and Secondary School
Table of Contents
1: Overview Expand
1.1: The Role of the Principal
2: Athletics Expand
2.1: Athletic Handbook
2.2: The Role of the Administration
2.3: Role of the Coach
2.4: Athletics for Secondary Schools
2.5: Athletics for Elementary Schools
3: Field Trips and Transportation Expand
3.1: Field Trip Policies
3.2: Transportation
4: Student Government
5: Publication of Student’s Image, Name, Voice And/or Work Expand
5.1: Student Publications
6: Tutoring
7: Counseling Policy
8: Extended School Day Programs
9: Summer Programs
Resources
XIII: Students and Families, Elementary and Secondary Schools
Table of Contents
1: Admissions Expand
1.1: Guidelines for Admission to Elementary Schools
1.2: Guidelines for Admission to Secondary Schools
1.3: Procedure for Admission to Secondary Schools
1.4: School Student Non-Discrimination Policy
1.5: Documentation of Nondiscrimination
1.6: Foreign Students/I-20 Forms
1.7: Exchange Programs
2: Attendance Expand
2.2: Absence
2.3: Excused/Unexcused Absences
2.4: Extended Absences
2.5: Movie/Television Contracts
2.6: Leaving School Early
2.7: Tardiness
2.8: Truancy
2.9: Work Permits
3: Privacy and Access to Records Expand
3.1: Pupil Records
3.2: Directory Information
3.3: Verbal/Written Confidences
3.4: Administrative Procedures for Handling Confidential Information
3.5: Cumulative Pupil Record
3.6: Standardized Testing Results
4: Transfer of Records Expand
4.1: Student Transfers, Withdrawals and Graduation
4.2: Withholding of Records
4.3: Transfer of Records at School Consolidation/Closure
4.4: Subpoena of Student Records
5: Welfare of Students Expand
5.1: Closed Campus
5.2: Safe Environment Training for Children and Youth
5.3: “Zero Tolerance Policy”
5.4: Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events
5.5: Guidelines for Junior High and High School Youth Working or Volunteering with Children or Youth
6: Testing and Research in Schools Expand
6.1: Policy
6.2: Responsibilities of the Researcher
6.3: Required Information
6.4: Role of the Department of Catholic Schools
6.5: Responsibilities of the School Administrator
6.6: Rights of Parents
7: Law Enforcement Expand
7.1: Persons Allowed to Remove a Student from School
7.2: Interview and Removal from School of Students by Police Officers
7.3: Interview of a Student During School Hours by a Police Officer
7.4: Informing the Parent or Guardian When a Student Has Been Removed from School by a Police Officer
7.5: School Searches
8: Behavior Expand
8.1: Code of Christian Conduct Covering Students and Parents or Guardians
8.2: Disruption by Parents, Guardians or Other Family Members
8.3: Recommended Transfer Resulting from Parental Attitude
8.4: Personal Appearance of Students
8.5: Alcohol, Narcotics, or Other Controlled Substances
9: Discipline Expand
9.1: Maintenance of Effective Discipline
9.2: Disapproved Disciplinary Measures
9.3: Detention
9.4: Suspension
9.5: Expulsion
10: Student Harassment, Bullying and Hazing Policy Expand
10.1: Responsibilities of the School and Students
10.2: Student Threats
11: Parent Relations Expand
11.1: The Parent/Student Handbook
11.2: Student Report Card/Progress Report
11.3: Academic Dismissal or Recommended Transfer
11.4: Parent or Guardian Right of Visitation at School
11.5: Married Students
11.6: Students No Longer Living with Their Parents
11.7: Emancipated or Eighteen Year Old Students
11.8: Consultative School Council and Parent Organizations
11.9: Parent/Student Complaint Review Process
Resources
XIV: Inclusion Policies and Procedures, Elementary and Secondary Schools
Table of Contents
1: Introduction Expand
1.1: Inclusion Procedures
1.2: Directions for the Inclusion Process
1.3: Inclusion Forms
Resources
XV: Preschool Programs
Table of Contents
1: Description of Preschool Programs
2: Guidelines for Opening a Preschool Expand
2.1: The Preschool Planning Process
2.2: Licensing of Preschool Programs
2.3: Criminal Summary Record for Preschools
3: General Standards for Preschool Expand
3.1: Minimum Requirements for Staff*
3.2: Finance
3.3: Curriculum
3.4: Preschool after School Care Program
Resources
Resources: All Handbook Resources
Table of Contents
I: Chapter I Expand
31: Archdiocesan Community Email Services (ACES)
II: Chapter II Expand
1: Consultative School Councils Constitution and Bylaws, Elementary Schools
62: Guidelines for Community Care Licensing Applicants--ADDITIONAL DOC
III: Chapter III Expand
2: Guidelines for School Councils - Secondary
3: Principal Evaluation Addendum Checklist - Secondary
4: Guidelines for Substantive Change in Schools
5: Principal Timeline - Secondary
6: Roster - Secondary
7: Catechism of the Catholic Church
IV: Chapter IV Expand
1: WCEA Catholic Identity Factor
2: WCEA Catholic Identity Factor Rubric
3: WCEA Sample Adaptation
4: WCEA Los Angeles Adaptation Guidelines
5: Religion Teacher Recertification Form
6: Certification Process for High School Religion Teachers
7: School Mass Guidelines and Planning Sheet
8: Suggestions on How to Get Priests Involved
9: Sample School Policy on Christian Service
10: Teacher Nomination Form
11: Student Christian Service Nomination Form
12: Sample Classroom Prayers
V: Chapter V Expand
7: The Injured Worker - Workers Compensation Benefits
8: Employer Report of Occupational Injury or Illness
9: Workers Compensation Claim Form
10: Form I-9
11: Child Labor Laws 2000
12: Record of Criminal History Check with sample
13: Coaches Certification Program - Elementary
14: Child Abuse Acknowledgement Form
15: Reporting Sexual Abuse of Minors to Authorities - Policy & Procedures
16: Guidelines for Adults Interacting With Minors - Acknowledgment
17: Statement of Intent to Employ Minor and Request for Work Permit
18: Permit to Employ and Work for Minors (Sample)
19: Employment Agreement for Religious - Policy Form
20: Family and Medical Leave - Policy and Forms
21: Leave of Absence Request
22: Faculty (Exempt) Employment Agreement & Supplement — Elementary
23: Faculty (Non-Exempt Full-time) Employment Agreement & Supplement - Elementary
24: Faculty (Non-Exempt Part-Time) Employment Agreement & Supplement - Elementary
25: Principal Employment Agreement – Elementary
26: Faculty Employment Agreement — Secondary
27: Principal Employment Agreement – Secondary
28: Administrator Employment Agreement – Secondary
29: Employment Checklist
30: Using the School Job Bank
31: Reference Check
32: Pre-Employment Interview Question Guidelines
33: California Fact Sheet - Employment Inquiries
34: California Minimum Wage Poster
35: California Minimum Wage Poster (Spanish)
36: California Wage Order 4
37: Professional (Teaching) Staff Application Process
38: Employment Application - Teaching Staff
39: Petition for a Faculty Employment Agreement Extension
40: Teacher Intent Form – Elementary
41: Letter of Intent – Secondary
42: Classified Non-Teaching Staff Application Process
43: Employment Application Non-Teaching Staff
44: Employment Terms for Staff - New
45: Employment Terms for Staff - Continuing
46: Employment Terms for Staff - Preschool - New
47: Employment Terms for Staff - Preschool - Continuing
48: New Employee Checklist
49: New Employee Orientation Checklist
50: Form W-4
51: Beneficiary Designation
52: Position History
53: Emergency Information Sheet
54: Responsibilities of Principals Re Safeguard the Children
55: Responsibilites All Employees Re Safeguard the Children
56: Megan’s Law Update and Requirements
57: Guidelines for Completing “Request for Livescan Service Form”
58: Request for Live Scan Service Directions-School Employees ACC Live Scan
59: Request for Live Scan Service Directions-School Employees Non-Acc Live Scan
60: Request for Live Scan Service Applicant Submission
61: Request for Live Scan Service Applicant Submission DSS
62: Guidelines for Community Care Licensing Applicants
63: Request for Live Scan Service Directions - Principals
64: Confirmation of Prior Conduct Explanation
65: Confirmation of Prior Conduct Form in lieu of Livescan Service
66: Request for VPIN Access
67: VPIN QuickStart
68: Instructions for Retrieving Record Clearances
69: Employee Calendar - Department of Catholic Schools
70: Employee Work Record
71: Employee Work Record Page 2
72: Payroll Sheet: Biweekly Exempt
73: Payroll Sheet: Semi-Monthly Exempt
74: Time Sheet: Bi-Weekly Non Exempt
75: Time Sheet: Semi-Monthly Non Exempt
76: Timesheet Requirements and Guidelines
77: Employee Counseling Checklist
78: Employee Counseling Notice
79: Termination Checklist
80: Exit Interview
81: Employment Resignation/Termination Notice Exit Interview
82: Dept. of Justice No Longer Interested Form
83: Principal's Personnel File Checklist for DCS - Elementary
84: Principals' Personnel File Checklist for Parish - Elementary
85: Teacher’s Personnel File Checklist
86: Classified Non-Teaching Staff Personnel File Checklist
87: Elementary Principal Application Form
88: Guidelines for Letters of Recommendation-Principal Applicants
89: Teacher Professional Growth Record Form A
90: Teacher Professional Growth Record Form B
91: In-Service Summary and Evaluation
92: In-Service Attendance Record
93: Catechetical Ministry-Certificate of Completion
94: Performance Appraisal Checklist
95: Introductory Period Performance Review - DCS
96: Annual Performance Review: Managerial, Professional and Ministerial Positions
97: Annual Performance Review for Support Staff
98: Writing Explanations for Performance Ratings
99: Teacher Observation Report Process
100: Pre-observation Conference Report
101: Teacher Observation Report-Elementary Schools
102: Catholic Identity and Professional Conduct Review
103: Teacher Evaluation Report Process-Elementary Schools
104: Teacher Evaluation Report Form-Elementary Schools
105: Administrative Walk Through Checklist Form A
106: Administrative Walk Through Report Form B
107: Administrative Walk Through Report Form C
108: Teacher Self-Evaluation Forms Explanation
109: Teacher Self-Evaluation Checklist Form A
110: Teacher Self-Evaluation Form B
111: Teacher Self-Evaluation Form C
112: Monthly Conference Forms Explanation
113: Monthly Teacher Conference Checklist Form A
114: Monthly Teacher Evaluation Form B
115: Monthly Conference September Form C
116: Monthly Conference October Form C
117: Monthly Conference November Form C
118: Monthly Conference December Form C
119: Monthly Conference January Form C
120: Monthly Conference February Form C
121: Monthly Conference March Form C
122: Monthly Conference April Form C
123: Monthly Conference May Form C
124: Coaching Employment Agreement - Sample - Secondary
125: Faculty Handbook Agreement - Secondary
126: Dress Code Policies - Secondary
127: Professional Growth Requirement – Secondary
128: Request for Employment of Certificated/Teaching Staff - Secondary
129: Request for Employment of Classified/Non-teaching Staff - Secondary
130: Year-End Teacher Evaluation Sample – Secondary
131: Volunteer Agreement
132: Lay President Employment Agreement -Secondary
139: Employee Work Record 2012-2013
134: Responding to Allegations of Suspected Child Abuse
135: Independent Contractor Agreement
136: Guia Para Adultos Que Se Interrelacionan Con Menores
137: Staff Handbook 2012-13
138: Employee Calendar 2012
139: California Penal Code Sections 11165.7 et seq.
VI: Chapter VI Expand
131: Group Ruling—IRS Tax Exemption
132: Financial Policies and Procedures for Faculty Handbook-Secondary
133: California Resale Certificate
134: Raffle Rules and Regulations (Sample)
135: Autonomous Pious Foundation Charter and Trustee Meeting and Reporting Forms
136: Catholic Parish School Endowment Trust Fund Charter
137: Parish Endowment Trust Fund Charter
138: Archdiocesan Catholic High School Endowment Trust Fund Charter
139: Notice of Trustee Meeting
140: Minutes of Trustees Meeting
141: Sample Resolutions
142: Trust Fund Charter Annual Report Archdiocesan and Parish Schools
VII: Chapter VII Expand
1: Internal User Agreement
2: Outside User Agreement (Parishes)
3: Outside User Agreement (Schools)
4: User Agreement for Film
5: Food Service Agreement
6: Professional Services Contract
7: Carnival/Fiesta Agreement (Sample)
8: Construction Project Checkist
9: Small Construction Contract
10: Helpful Tips for Small Construction Projects (under $20,000)
11: Facilities Self Assessment
12: Summary Checklist of Essential Kitchen Elements
13: Detailed Kitchen Rules
14: Food Service Requirements for School and Parish Kitchens
15: Kitchen Directions Poster
16: Artist Agreement
17: Independent Contractor Agreement
18: Outside User Agreement (Flu Shot Clinic)
VIII: Chapter VIII Expand
154: Student Injury/Incident Report Form - DCS
155: Medication Authorization and Permission Form
156: Diabetic Consent Form
157: Peanut Allergy Letter to Parents (Sample)
158: Earthquake Response Plan for Schools (Sample)
IX: Chapter IX Expand
159: Property and Liability Claim Reporting Instructions
160: Confidential Incident/Accident Report (Non-Automobile)
161: Myers-Stevens Accident Claim Form
162: Automobile Addition/Deletion/Change Notice
163: Proof of Insurance Request Form
164: Accident Report, Auto and Truck
165: DMV Report of Traffic Accident
166: Request for Certificate of Insurance
X: Chapter X Expand
1: Introduction to Resources
2: Spiritual Framework
3: E-Rate Policy Schools
4: Sample - Do Not Contact Notice
5: Sample - Terms of Use for Websites
6: US Copyright Office - Fair Use
7: Media Relations Email
8: Sample- Disclosure Notice
9: Sample - Privacy Policy
10: Sample - Privacy Policies
11: Sample - Disclaimer for Links to Other Websites
12: Parental Release for Child - Non-Commercial
13: Release Form - Adult-Non-Commercial
14: Educator's Guidelines for Use of All Media
15: Parental Permission for Child to View Media
16: Use of Electronic Devices Sample Policy - Schools
17: Use of Electronic Devices Sample Policy—Other Locations
18: Contract for Appropriate Internet Use by Minors
19: Parental Permission for Access to the Internet
20: Sample - Principal Letter to Parents re Social Networking
21: Sample - Parent Letter to Social Networking Site
22: Sample - Principal Letter re Copyright Violation
23: Sample - Reply to Email Message Raising Concerns
24: Guidelines forJunior High and High School Students Interacting With Minors
25: Guidelines for Adults Interacting With Minors
26: CABusiness_ProfessionsCode17510.4
27: CCC Guide Advocacy, Lobbying and Political Action
28: EReferencedesk
29: Vatican_ChurchandInternet
30: Other Resources
32: Vatican_Ethics_Internet
33: Youth on the Internet
34: A Parent’s Guide to Internet Safety
35: How to Protect Kids
36: The Children’s Online Privacy Protection Act (COPPA
37: OnGuard Online - Federal Government and Technology Industry
38: Pew Internet and American Life Project
39: Take Charge, California - Internet Safety
40: Vatican - home
41: US Conference of Catholic Bishops
42: California Catholic Conference
43: Archdiocese of Los Angeles
44: Alert Communications
45: ACES On LA Archdiocese Site
46: Archdiocesan Community Email Services (ACES)
47: Location Technology Checklist
48: Autorizacion de los Padres Para el Uso de Imagen del Nino, Nombre, Voz y o Trabajo Para Uso No-Comercial
49: Security Camera Guidelines
49: Guia de Limites Para Jovenes
XI: Chapter XI Expand
167: Safe Environment Criteria-Secondary
168: Honors/AP Placement-Secondary
169: Transcript Release for Recruitment-Secondary
170: Sample-Principal Letter re Copyright Violation
171: A copyrighted ver of this doc is in ECG as Sample-Parent Letter to Social Networking Site
172: A copyrighted ver of this doc is in ECG as Sample-Principal Letter to Parents re Social Networking
173: Writing Across Disciplines Sample-Secondary
XII: Chapter XII Expand
174: Parental Release for Child - Non-Commercial
175: Student and Youth Activity Permission Form
176: Autorización de los Padres Para el Uso de Imagen del Niño, Nombre, Voz, Y/O Trabajo Para Use No-Comercial
177: Formulario de Permiso Para Actividades de Estudiantes y Jovenes
XIII: Chapter XIII Expand
176: Guidelines for Elementary Parent/Student Handbook
177: Guidelines for Secondary Parent/Student Handbook
178: Parent/Student Policies Agreement
179: Parent-Teacher Organization Bylaws-Sample
181: Consultative School Council Constitution and Bylaws, Elementary School (Sample)
182: Removal of Student From School During School Hours
183: Guidelines for Junior High and High School Students Interacting with Minors
184: Authorization for Adult to Act as Custodial Parent
185: Emergency Card
186: Acceptance Letter, Secondary (Sample)
187: Conditional Acceptance Letter, Secondary (Sample)
188: Incomplete Letter, Secondary (Sample)
189: No Acceptance Letter, Secondary (Sample)
190: Disciplinary Probation Agreement, Secondary (Sample)
191: Strict Probation Agreement, Secondary (Sample)
193: Application Checklist for Admissions-Sample
194: Emergency Hall Pass, Secondary (Sample)
195: Financial Aid Alternate No Letter, Secondary (Sample)
196: Financial Aid No Letter, Secondary (Sample)
197: Financial Aid Yes Letter, Secondary (Sample)
198: Graduation Agreement, Secondary (Sample)
199: Parent Resource Form, Secondary (Sample)
200: Request for Transfer/Withdrawal with Clearance Check-off, Secondary (Sample)
201: Student Referral, Secondary (Sample)
XIV: Chapter XIV Expand
202: Support Team Education Plan (STEP) and Minor Adjustment Plan (MAP) Flow Chart
203: STEP Form 1 - Classroom Support Log
204: STEP Form 2 - Referral for STEP
205: STEP Form 2.1 - Stategies Attempted by Teacher Checklist
206: STEP Form 3 - Notice of STEP Meeting
207: STEP Form 3.1 - Meeting Questionnaire - Parent
208: STEP Form 4 - Meeting Questionnaire - Primary
209: STEP Form 4.1 - Meeting Questionnaire - Elementary
210: STEP Form 4.2 - Meeting Questionnaire - Middle School
211: STEP Form 4.3 Meeting Questionnaire - High School
212: STEP Form 5 - STEP Meeting Agenda
213: STEP Form 6 - STEP Plan
214: STEP Form 7 - Plan Progress Log
215: STEP Form 8 - Parent Request for Public School Assessment
216: MAP Form A - Request for Minor Adjustment Plan (MAP)
217: MAP Form A.1 - Authorization to Exchange Information
218: MAP Form B - Notice of MAP Evaluation Meeting
219: MAP Form C - MAP Evaluation Documentation
220: MAP Form D - Minor Adjustment Plan (MAP)
221: MAP Form E - MAP Complaint
222: Procedural Safeguards Disabilities
223: Disabilities Info Parents
XV: Chapter XV Expand
1: Preschool Parent Student Handbook
2: Preschool Parent Student Handbook Guidelines

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